How to save a file as PDF in Microsoft Office 2010/2103/2016/2019?

PDF (Portable Document Format) is supported on all desktop and mobile operating systems, including Windows, macOS, Linux, Android, iOS, Windows Phone, Blackberry, etc. Because of PDF’s popularity, most of us use it to share documents. Most modern browsers can also view PDF files without any third-party PDF reader software.

If you work in Microsoft Office Word or Excel program and later convert the document in PDF format using third-party software, you can stop using a third-party tool to convert a document into a PDF file. You will be pleased to know that Microsoft has included an option to save your Office documents in PDF format without the help of third-party software.

All the latest Microsoft Office versions, including MS Office 2010/2103/2016/2019, come with several new features and improvements. One major improvement is saving a document in PDF format without installing an add-in or third-party tool. If you’re using Office 2010 or 2013 or 2016 or 2019, you can now save your Word document, Excel spreadsheet, or PowerPoint presentations in PDF format with a few clicks of a mouse.

One of the biggest advantages of saving a document in PDF format is that the document looks the same on all the computers, and even anyone can view the PDF document without installing the Microsoft Office suite. If you are running Microsoft Office 2010/2013/2016/2019, saving a document in PDF format is just away from a few mouse clicks.

This post will help you save a file as a PDF in MS Office 2010/2103/2016/2019. We will discuss the following:-

  1. Save a file as a PDF in Microsoft Office Word Document
  2. Preserve a file as a PDF in Microsoft Excel Spreadsheet
  3. Store a file as a PDF in Microsoft PowerPoint Presentation

How to save a file as a PDF in Microsoft Office Word Document?

To save a file as a PDF in Microsoft Office Word document, perform the following steps:-

1. Open an Office Word document.

2. Click on the File tab in the ribbon.

3. Click “Save As” from the left side menu.

4. Click Browse and select the location where you want to save this document.

5. Write a file name and select the PDF option in “Save as type.”

6. Finally, click on the Save button to save the Word document as a PDF.

How to save a file as a PDF in Microsoft Excel Spreadsheet?

To save a file as a PDF in Microsoft Excel Spreadsheet, execute the following steps:-

1. Open an Excel Spreadsheet.

2. Click on the File tab in the ribbon.

3. Click “Save As” from the left side menu.

4. Click Browse and select the location where you want to save this document.
5. Write a file name and select the PDF option in “Save as type.”
6. Finally, click on the Save button to save the Excel Spreadsheet as a PDF.

How to save a file as a PDF in Microsoft PowerPoint Presentation?

To save a file as a PDF in Microsoft PowerPoint presentation, execute the following steps:-

1. Open a PowerPoint presentation.

2. Click on the File tab in the ribbon.

3. Click “Save As” from the left side menu.

4. Click Browse and select the location where you want to save this document.
5. Write a file name and select the PDF option in “Save as type.”

6. Finally, click on the Save button to save the Microsoft PowerPoint Presentation as a PDF.

Once you complete the above steps, you should learn to save a Word document, Excel spreadsheet, or PowerPoint presentation as a PDF (Portable Document Format).

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